Discover the Easy Way to Inventory the Food in Your Pantry & Freezer

Hand holding a clipboard to inventory the food in a refrigerator

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If you inventory your food in your pantry, freezer, and refrigerator, you are sure to reduce what you spend on groceries. Inventorying your food will help you to save money, waste less food, and spend less time shopping. This is something you will definitely want to consider. Just know that inventorying your food will take a little time. But it also will produce huge savings in your grocery budget! Here’s how we do it.


Cut your grocery bill in half with America's Cheapest Family - Steve & Annette Economides

This is an excerpt from the planning chapter of our book, Cut Your Grocery Bill In Half with America’s Cheapest Family. It will help you manage your food inventory and tame your food budget. This way you’ll always have extra money for stocking up on killer deals!

Sometimes we’re both dog-tired and the thought of inventorying the freezer or planning a month’s worth of meals is the last thing either of us wants to do.

But before we embark on our once-a-month grocery trek, Annette takes stock of what we have in our pantry and the refrigerator. We do want to be efficient and economical, so Steve inventories the freezer as well.

Evaluating our stockpile

Annette records the grocery items in a number of categories. She especially notes what we’ll need to buy in order to fulfill our meal plan for the month.

If you go shopping once each week or twice a month you may not have to do a full inventory each time. But this step is still critical for making sure your pantry and freezer are fully stocked. This way, you won’t have to make a special trip to just pick up one missing item for a meal you are preparing. Taking stock also helps us minimize duplicate purchases. And reminds us to use the things we already have in the house.

Freezer Meat Inventory sheet.

Taking Stock the Easy Way

We use a blank 8.5 x 11 sheet of scrap paper. You can lay it on a clipboard for easier writing. We have one sheet of paper for each area; freezer, refrigerator and pantry. By doing this we take note of the following items and quantities we have in stock. (Of course, your list will differ.)

RELATED ARTICLE: Meal Planning: 6 Easy Steps to Make Tasty Menus

We Inventory Breakfast Foods

Eggs, milk, juice, oatmeal, farina, cold cereal, bagels, and ingredients for waffles, pancakes, and French toast. Annette also makes sure our pantry is well stocked with baking soda, flour, baking powder, vanilla, cinnamon, and commonly used spices.

We Inventory Lunch Food and Components

We take stock of how much peanut butter and jelly, tuna, bread, lunch meat, and eggs for egg salad, that we have on hand. Then we also note the number of tortillas and the amount of shredded cheese we have for cheese crisps.

Additionally, we also inventory the number of packages of hot dogs, containers of cottage cheese, yogurt, salad fixings, and fruit that we have in our refrigerator and freezers.

Taking inventory of Produce in the Refrigerator

What is the Easiest Way to Inventory your Food?

We always check for items like onions, garlic, celery, lettuce, carrots, purple cabbage, tomatoes, radishes, avocados, broccoli, squash like zucchini & yellow crookneck, cauliflower, and cucumbers.

Also, inventory your food by checking the fruit you have in the house. Apples last a long time, so we almost always stock these. Almost all our fruit is bought according to what is in season as that is the least expensive option.

Depending on what time of year it is, we will have grapes, pineapple, strawberries, pears, watermelon, and bananas. I’m sure there are more items I am not remembering to list. We do have a citrus orchard in our backyard, so from December to May, we can eat all the oranges, lemons, grapefruit, and limes that we’d like to. Additionally, we have figs (ripe in June) and pomegranates (ripe at the end of October).

We Inventory Dinner Foods in the Chest Freezer

Steve takes almost everything out of our chest freezer (we store items by category in canvas grocery bags), and gets a count of the number of meat items in each of the following categories:

  • pork/ham
  • sausage
  • chicken/turkey
  • beef
  • lamb
  • lunch meat

He also notes the number of other items such as 

  • margarine
  • milk
  • bread
  • butter
  • frozen vegetables

We also check our supply of beans, pasta, rice, potatoes, corn and other items for meatless meals or starchy side dishes.

And finally, we record anything like leftovers, unused meals, and food items that are in our refrigerator and freezer. We want to make sure we include these in our next menu plan/ meal prep plan for the next month if we can. When you inventory your food, fewer grocery items are wasted and more food is used up in your menu plan. This will save you more money than you think on your grocery budget and stretch your grocery dollars further.

For more information on what we stock in our pantry and freezer, see Chapter 5 of Cut Your Grocery Bill In Half with America’s Cheapest Family.

Video: How to Organize and Inventory a Freezer

In this video, Annette shows you how we organize our freezer, what kinds of things we stock up on, and how we take inventory once each month. We shop from our freezer when we plan our menus. It saves us thousands of dollars each year.

BONUS: Benefits of Being Organized

Eventually, if you’re disciplined at stocking up on sale items and tracking your inventory, your freezer and pantry will be well-stocked.  You’ll actually be able to plan your weekly meals from what you already have in the house. Your shopping trips will change from buying what you need this week, to scoop up bargain-priced food to be used in the future. Now that’s being Money Smart!

Get our Free Freezer Inventory Sheet from our Grocery Money-Saving Tips page.

Freezer Inventory Worksheet

For more great ideas to save on groceries, check out our Pinterest page, follow us, and click on our grocery board!

5 thoughts on “Discover the Easy Way to Inventory the Food in Your Pantry & Freezer

  1. Andrea D Wiener

    i’ve read and re-read both books – now i want to focus on the planning and the organizing and shopping when it comes to food 🙂

  2. Loraine Perkins

    Yep I need to do this! Money is tight until the 15th and Paul and I agreed we are going to eat nothing but what is in our Freezer, Fridge, and Pantry. We are going to avoid going to the grocery at all cost! Two weeks to go!
    Mesa, AZ

    1. Steve Economides Post author

      Woo Hoo! Love it Loraine you’ve gamified it- that’s a great challenge and a great goal – you’ll make it – let us know what creative recipes you come up with! Game-On!

  3. Andrea

    I’m sitting at my computer with a copy of my pantry inventory (with cross-outs already) – getting ready to TRY and do my first menu plan (dinner only for now) – and i got Kindle copies of BOTH the first and second books (and always reading them)….. 🙂

    (ps – i’m the one from NYC who shows up on your YouTube live vids occasionally 🙂 )

    1. Steve Economides Post author

      That’s so awesome Andrea! Let us know how it turns out! Planning a dinner menu is tough at first but after a while, you’ll get the hang of it and it will become second nature!

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